Advanced FBA Inventory Tracking with Amazon’s Daily Ledger

Track Amazon FBA Inventory with 100% Accuracy

Inventory tracking for Amazon FBA sellers has historically been complicated by the way changes are reported… until now. Traditionally, systems (including ConnectBooks) updated your FBA inventory based on financial events like refunds or reimbursements, meaning physical inventory changes often didn’t sync until after money changed hands. This could result in inaccurate inventory counts, especially around returns, damaged units, or removals. 

The Problem With Financial-Based Inventory Tracking

When inventory adjustments are tied only to financial transactions, you can run into a few common issues:

• Returned items might be added back before Amazon physically processes them.
• Lost or damaged stock isn’t reflected until Amazon reimburses you, potentially weeks or months later.
• Removals and disposals may never be recorded at all because there’s no associated payment event.

These delays and mismatches can leave sellers with inventory reports that don’t reflect the actual stock in Amazon’s fulfillment centers.

What’s Better With the Amazon FBA Daily Ledger

NEW! ConnectBooks now offers a ledger-based inventory tracking option that uses Amazon’s FBA Daily Inventory Ledger Report — the same underlying data Amazon uses to track inventory movement. With this new logic, ConnectBooks updates inventory based on physical movements reported by Amazon every day.

With the advanced daily ledger tracking enabled:

• Orders still reduce inventory immediately, as usual.
• Returns, losses, damages, and removals are pulled from Amazon’s ledger the next morning and applied based on the actual date the physical activity happened.
• Inventory and COGS are adjusted automatically even if no financial transaction has occurred.

This means your inventory counts and profit calculations finally match what’s physically happening in FBA (not just what’s reflected financially).

Better Inventory Breakdown With New Warehouse Types

To fully represent what Amazon shows, ConnectBooks introduces three distinct FBA inventory categories:

• FBA Sellable: inventory that can be sold in Amazon fulfillment centers.
• FBA Unsellable: units Amazon has deemed unsellable (e.g., customer returned but not resellable).
• FBA Removal: inventory Amazon has removed from Amazon that is either returned to you or otherwise disposed of (if you choose). 

You now have flexibility in how removals are recorded: either automatically accounting for them as losses or moving them to the appropriate warehouse to handle later. This gives you cleaner financials and clearer inventory visibility.

How It Works Behind the Scenes

Every night ConnectBooks pulls the previous day’s inventory activity from Amazon’s FBA Daily Ledger and updates your inventory accordingly, even if there was no monetary transaction associated with that activity. Because this method relies on actual physical movements, your numbers stay accurate and in sync with Amazon’s own reporting.

Ready to Turn On Daily Ledger Inventory Tracking?

This advanced inventory setting is available to ConnectBooks administrators. To enable it for your account and start tracking your FBA inventory based on Amazon’s actual reported activity, contact our support team at info@connectbooks.com. You’ll be able to choose your switch-on date and we’ll take care of the rest!